Resources
Guides to the questions people bring to a recorded conversation: how to get a bot out of a call, whether a vendor can be trusted with regulated audio, and how to do the work on your own machine instead. Every page cites its sources and shows the date it was last checked.
Getting a recording bot out of a call, keeping it out, and what to do when the bot belongs to someone else.
Otter, Fireflies, and other bots across Zoom, Google Meet, and Teams, including bots that belong to someone else.
The three-minute rule, the two settings that stop it returning, and the recording rules that outrank them.
Remove Otter Notetaker mid-call, even as a non-host, then stop it coming back.
Who is allowed to remove it, the admin-center block and what it misses, and the lobby setting that works.
The in-call step, the uninstall on both sides, the team setting that overrides yours, and Zoom's three bot controls.
The admin paths for Zoom AI Companion and Teams, the in-meeting stop, and why the toggle is grayed out.
The cancel path, what happens to your transcripts, the two refund pages that disagree, and exporting first.
Which vendors can be trusted with protected or privileged conversations, under what conditions, and what the law asks of you either way.
Which note takers can be used with PHI, under what conditions, sourced to each vendor's own documentation.
What the rule requires, the business associate test, and what a BAA does and does not settle.
Yes, on the Enterprise plan with a signed BAA. What that means for every other plan.
Yes, on Enterprise with Private Storage and a signed BAA, all three at once.
No, per Granola's own documentation. What Granola offers instead.
Encryption, training, storage, certifications, and consent, each sourced to Fireflies' own pages.
What ABA Formal Opinion 512 says about putting a vendor inside client conversations.
When you need certified human transcripts, when software is the right tool, and what confidentiality requires.
One-party and all-party consent states, workplace rules, and a consent script that works everywhere.
Doing the work on your own machine: which tools, what they are for, and how an assistant reads the result.
MacWhisper, superwhisper, Buzz, Vibe, whisper.cpp, and Minutes, matched to the job you are hiring for.
Every way to dictate on a Mac without sending your voice to a cloud.
Local processing, inspectable output, and agent-friendly workflows.
Which meeting tools an assistant can actually read through MCP.
Meeting capture that leaves files a coding agent can use.
Four markdown templates: team meeting, board meeting, action items, and 1:1.